From the job to the signed-off completion – all in one app.
Workalife replaces paper notes, spreadsheets and WhatsApp groups: plan jobs, assign your team, record photos and working time, and let the customer sign off digitally on the spot.
- No credit card needed
- Cancel monthly
- Customer needs no account
Signed · 2:32 pm
Report available instantly
Working time recorded
Sound familiar?
Most service businesses lose hours every week on organisation – and in the end, proof of the work is still missing.
Jobs via WhatsApp and phone calls
Who has the job? What’s the address? What exactly needs doing? Information gets lost between chats, calls and sticky notes.
Photos end up anywhere
Before and after pictures sit on employees’ private phones. When the customer complains, nobody can find them.
Disputes about the work
Without a signed sign-off it’s your word against theirs – and invoices get cut or paid late.
Everything your business needs for on-site jobs
Six building blocks that work seamlessly together – no add-ons, no extra charges.
Job management
All jobs with customer, address, date, status and tasks in one place – including recurring work.
Learn more →Team & scheduling
Assign jobs to team members. Everyone sees only their own jobs on their phone.
Learn more →Photo documentation
Before, after and defect photos right on the job – timestamped and stored centrally.
Learn more →Time tracking
Track working time per job with start/stop. Transparent for billing and for your customer.
Learn more →Digital sign-off
Sign-off report with a signature on the phone – including defect notes and a PDF.
Learn more →Customer portal
Your customer sees status, photos and the report via a secure link – no account needed.
Learn more →Four steps to a fully documented job
Create the job
Enter customer, address, date and tasks – in under a minute.
Assign a team member
They see the job on their phone immediately.
Document on site
Start the timer, take photos, note tasks and defects.
Get the signature
The customer signs on the phone. The report is instantly available to both sides.
The proof that ends discussions.
With Workalife your customer confirms the completed work right on site or later via a link. The report contains date, time, photos, working time, any defects and the signature – and can be accessed at any time.
- Signature with a finger on the smartphone
- Record defects and remaining work in the report
- Save or print the report as PDF
- Customer can also sign off later via link
Signed · 2:32 pm
Report available instantly
Working time recorded
Made for businesses that work on site
Commercial cleaning
Regular, window and specialist cleaning with proof of service.
Learn more →Caretaker services
Property care, inspections and small repairs – documented.
Learn more →Landscaping & grounds care
Grounds maintenance, winter service and seasonal work under control.
Learn more →Trades & installation
Installations, repairs and maintenance with sign-off.
Learn more →Workalife instead of paper, Excel and WhatsApp
What actually changes day to day.
| Paper & WhatsApp | Spreadsheet | Workalife | |
|---|---|---|---|
| Jobs central and up to date for everyone | – | partly | ✓ |
| Team members see only their own jobs | – | – | ✓ |
| Photos automatically on the right job | – | – | ✓ |
| Working time per job | manual | manual | ✓ |
| Sign-off with signature | paper | – | ✓ |
| Customer sees status and report online | – | – | ✓ |
One plan. Everything included. €39.90 a month.
Workalife Pro includes all features for up to 10 team members – no hidden modules, no setup fee. With the annual plan you pay €399 and save around 16 %.
- All features included
- Up to 10 team member accounts
- Unlimited jobs and customers
- Cancel monthly
€39.90
net per month · up to 10 users
Frequently asked questions
What kind of businesses is Workalife made for?
For service businesses that work on site at their customers’ premises: commercial cleaning, caretaker and facility services, landscaping and grounds care, as well as trade and installation businesses. Workalife is especially strong for recurring jobs and wherever you need to prove your work with photos and a sign-off.
Does my customer need an account?
No. Your customer receives a secure link to see the job, the photos and the sign-off report – and can sign directly on their phone, without registering or installing an app.
Does Workalife work on mobile phones?
Yes. Workalife runs in the browser on smartphones, tablets and PCs. Your team simply opens the page, logs in and sees their jobs. You can also add Workalife to the home screen like an app.
How long is the contract term?
The monthly plan can be cancelled monthly. With the annual plan you pay €399 (net) for 12 months and save around 16 % compared to paying monthly.
Where is my data stored?
Workalife runs on Cloudflare, with the database located in the EU. All connections are encrypted (HTTPS) and passwords are only stored as a secure hash. Details can be found in our privacy policy (German).
Ready for less paper and more overview?
Try Workalife free for 14 days – no credit card, no risk.